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Book Excerpt: My MacBook by John Ray

Chapter 4: Managing Contacts and Appointments

Working with Events
What good is a calendar if you don't have the ability to add events? In iCal, events can be anything you'd like--birthdays, outings, reminders, anything--as long as they are associated with a date. If you'd like to include other people in the event, you can even send out invitations that are compatible with other calendaring systems, such as Exchange.

Creating a New Event
Events can hold a large number of attributes that describe what the events are, when they are, where they are located, and so on. All you need to know to create an event, though, is the date and a name for the event.



In iCal, highlight the calendar you wish to add an event to.

Navigate to the day on which the event takes place.

Switch to day or week view.

Click and drag from the start time to the end time to create the event. The default event name, New Event, is highlighted automatically.

Type a name for the event, and then click off of the event to save it.


 


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Double-Click to Add - You can add an event in the month view of the calendar by double-clicking a day. This method, however, does not let you define the start and end time initially so you need to edit it later.


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Editing Event Information
To edit the information for an event that you've created, first find the event on the calendar where you added it and then follow these steps.

Find and double-click the event you want to edit.

Unless you've just added the event, an event summary window appears.

Click Edit.


 

The event information window appears.

Click any of the available fields to change values such as start or end times, location, alarms (notifications), and so on.

Click Done when you are finished editing the event.


 

Sending Event Invitations
iCal can work directly with Mail to send invitations to your events. When the invitees respond, their attendance status is updated directly in iCal. Use these steps to send invitations to an event.

Find and double-click the event you wish to send invitations for.

Unless you've just added the event, an event summary window appears.

Click Edit.


 

The event information window appears.

Click the Add Invitees link.


 

Enter email addresses in the field that appears, just as you would in Mail.

Click Send to send the invitations.


 

An icon appears in the upper-right corner of the event to show that invitations have been sent. A question mark indicates that responses haven't been received from all invitees. 
 

 

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  • Book Excerpt: My MacBook by John Ray by DMN Editorial at Mar. 03, 2010 6:34 pm gmt

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