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Book Excerpt: My MacBook by John Ray

Chapter 4: Managing Contacts and Appointments

Connecting to Server-based Calendars
Unlike a local calendar, server-based calendars are stored on a central network location rather than on your MacBook. Network calendars can be accessed and modified in iCal on multiple computers. Many businesses use Exchange Server, for example, to provide shared calendars and scheduling. Another option, Google Calendar, provides free server-based calendaring that you can use both in iCal and in Safari.


Things You Need - Most server-hosted calendars are associated, in some way, with an email account. To configure a server-based calendar, you probably only need an email account and password. If you know, however, that your calendar is hosted somewhere else, you should collect the server name in addition to your username and password before proceeding.


In iCal, choose iCal, Preferences from the menu bar.

Click the Accounts icon in the Preferences toolbar.

Click the + icon at the bottom of the Accounts list.

Use the Account type drop-down menu to choose your server calendar type (or choose automatic to let iCal try to choose for you).

Enter the connection information requested, usually an email address and password.

Click Create to create the account.


The new calendar account appears in the Accounts list, with the details to the right.

Close the Accounts window.

The iCal calendar list displays a new section with any calendars that are located on the server. 

Subscribing to a Public Shared Calendar
Another iCal calendar type is a shared calendar. These read-only Internet-published calendars are available for TV show schedules, holidays, sports team game dates, and other useful information. To subscribe to a shared calendar, copy the URL for the calendar and then follow these steps:

Choose Calendar, Subscribe from the iCal menu bar.


Enter the URL for the calendar you are subscribing to.

Click Subscribe.


If prompted, enter a login name and password to access the calendar and click OK.

Set a name, color, and description for the calendar.

To enable the calendar to automatically update, choose an auto-refresh time.

Click OK.


The subscribed calendar appears in a new section within the calendar list. 

Viewing Calendars and Calendar Groups
After you've set up one or more calendars in iCal, you can view their contents. To view a calendar or calendar group in the calendar list, follow these steps.

In iCal, click the checkbox in front of the calendar you wish to view.

Use the Day, Week, and Month buttons to narrow or expand your calendar view.

Use the arrows to move forward or backward by day, week, or month.

Use the mini-calendar to quickly navigate within a traditional calendar-style view.



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