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Book Excerpt: My MacBook by John Ray

Chapter 4: Managing Contacts and Appointments
Working with Schedules in iCal
Much of our lives, like it or not, revolve around adhering to a schedule. Calendars, in whatever form we use them, keep us informed of upcoming appointments, holidays, birthdays, and anniversaries. Your MacBook can serve as your scheduling work center. Snow Leopard's iCal application (found in the Applications folder) is a fast and well-connected way to keep your life in order.

Unlike applications such as Microsoft Outlook, iCal is an unimposing piece of software that shows you everything you need within a single window.

iCal's general operation is similar to other Snow Leopard applications; selecting a calendar in the calendar list displays the content of the calendar to the right. Double-clicking a calendar entry shows the details of the entry.

Despite its simple appearance, iCal works just as well for managing calendars located on your MacBook as it can interacting with Exchange, Google, and other standards-based enterprise calendaring systems.

Adding Calendars
The first step in using iCal is to establish the calendars that you use to store your events. iCal comes with two local calendars already created: Home and Work. Use these default calendars or create new calendars depending on how you want to categorize your events.

Creating Local Calendars
Local calendars store their information directly on your MacBook. Without the use of syncing, which is available with MobileMe, local calendars cannot be viewed anywhere but on your laptop.

Open the iCal application from the Applications folder.


Click the + button under the calendar list. A new Untitled calendar appears with the name field selected. Type to replace Untitled with whatever name you'd like.

Verify that the checkbox next to the calendar is selected so that the calendar entries are visible.



Creating Local or Network Calendars - If you have network calendars connected to iCal, when you click the + button you are given an option of creating a new calendar on one of the server accounts or On My Mac (locally).


Nesting Local Calendars in Groups
To help organize calendars, you can create groups--similar to folders--that hold local calendars. Groups make it simple to turn several calendars on and off.

In iCal, choose File, New Calendar Group, from the menu bar.


A new Group item appears; type to replace the name with the label you'd like.

Click and drag one or more existing calendars onto the group name.


Use the arrow in front of the group to expand or collapse the group as needed. 


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  • Book Excerpt: My MacBook by John Ray by DMN Editorial at Mar. 03, 2010 6:34 pm gmt

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